Payroll
We use a web-based app to manage time tracking and delivery of paystubs for direct deposit. It is accessible via browser, tablet, or mobile (iOS & Android).
How It Works:
- Throughout the pay period, hourly employees track hours worked via the online payroll portal.
- Each pay period, you provide any changes to employee pay, such as salary, wage rate, additional earnings (paid time off, bonus, etc), deductions, contributions, withholdings, termination, and new hires. Amounts must be calculated for us.
- We calculate and process employee paychecks and provide you with a detailed payroll report. If there are no changes, no action is required. If changes need to be made, you must notify us immediately, at least 3 days before the paydate (as direct deposit requires 2 banking days to transfer funds to employee accounts).
- Employees receive email notification of their paycheck with a link to log in to the online payroll portal to view paycheck details.
- We calculate and remit payroll taxes electronically to appropriate agencies at the scheduled interval for your business.
- We prepare and file payroll forms electronically to appropriate agencies each quarter.
- We prepare annual W-2 forms for you to distribute to your employees.
- We manage the integration of data to QuickBooks Online (QBO), ensuring that paychecks and payroll tax liability payments are recorded in the QBO general ledger.
Special Instructions:
- We do not offer Human Resource services. You are responsible for all communication with your employees.
- All employees are paid electronically via direct deposit.
- Partial pay salary, such as new hires who started working mid-pay-period, are calculated based on 8 hour workdays since start date.
- The day before paydate, funds will be withdrawn from the employer’s bank account. The day of payroll, funds are deposited into employee bank accounts.
- There is a 2-day processing time required with ACH direct deposit, in which paychecks must be submitted in order to pay employees on the paydate and after which it is too late to stop the submitted paychecks from processing.
- It is your responsibility to ensure that sufficient funds are available for paychecks and payroll tax remittances.
- Standard payroll service includes payroll tax calculation and remittance for one state.
- Standard payroll service does NOT include payroll tax calculation or remittance for local agencies/jurisdictions.
This service package includes use of our payroll processing tool for accountants. We own and maintain this subscription.
