QBD > QBO conversions: Maximum size
Are you converting a QuickBooks Desktop data file to a QuickBooks Online company? Make sure that the data file is under 350K targets.
Historically, the maximum was based on the file size…now it has changed to targets. What are targets? Targets are the number of detail (or split) lines on a transaction. For example, if a check is split between two expense accounts, that transaction represents two targets. Read more about targets here and here.
How many targets are in the QB Desktop file you’re converting? Press F2 in the QuickBooks Desktop file to find out. If it’s greater than 350,000…then the data is too large to import to QuickBooks Online.
Tips for a successful conversion
- Review the features of QuickBooks Online to make sure appropriate functionality is available for the type of business.
- Follow the QuickBooks Online blog to keep up with the latest changes
- Look for QBO apps that share data and extend the range of capability.
- You cannot import some data such as company settings, memorized transactions, budgets, custom fields, sales form templates, payroll, inventory, price levels and sales tax rates. Read more about this here.
- Paycheck transactions import as checks.
- QB Desktop data files with multi-currency turned on can not be imported to QBO.
- Check whether your QB Desktop data file is in good shape for conversion
- F2 and confirm target count is less than 350K
- File > Utilities > Rebuild Data
- File > Utilities > Verify Data
- Confirm there are no errors or file corruption
- If not already done, create the new QBO company.
- Send data from QB Desktop. Company > Export Company File to QBO. Follow on-screen instructions to log in and select the QBO company to send the data to.
- Warning! This will overwrite all data in the selected QBO company.
- Verify data import
- Receive confirmation email that data has been successfully imported.
- Run accrual-basis Balance Sheet and P&L reports for All Dates in both QB Desktop & Online. Confirm that amounts match.
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