Over 5.6 million customers globally use QuickBooks Online (QBO). Keeping that data secure is a top priority for Intuit, the makers of QBO. QuickBooks Online automatically backs up your data with the same level of security used by banks and financial institutions. Whenever there are changes to your QBO data, it is saved in multiple locations on Intuit’s servers to protect your data.
But what if you want to download your database on a local drive? Or what if you make a big mess of things and want to restore your data to the way it was…say, last week? Or what if you want to copy your data to a new QBO subscription? There’s no functionality in QBO that allows you to do any of that.
Meet ChronoBooks. ChronoBooks is an app that connects to QuickBooks Online (QBO) and stores every change that you make in QBO within minutes, including attachments. So far, same as QBO. Here’s where ChronoBooks adds value. These continuous backups are cataloged and available via ChronoBooks’ online app. You can download a local backup… or better yet you can schedule local backups to Dropbox or Google Drive.
But wait, there’s more. ChronoBooks also includes the ability to restore your QBO database to any time since it’s been backed up. A mistake can be reversed almost immediately. As if in a sci-fi movie, users can travel back in time by restoring accounting data to a backup point of their choice. Warning: If errors were entered along with good, dependable data…when you roll-back, you may lose and have to re-enter that good data again.
Another feature of ChronoBooks is the ability to copy data to a new QBO subscription. Perhaps you want to invite someone to access your books as of last fiscal year-end, without giving them access to the current live version of your QBO data. Copy the data from that restore point into a new QBO subscription and invite the user. There are also training use cases for copying databases to a new QBO subscription. Copying data from one QBO subscription to another is a free service on this app; users only pay per QBO company being backed up not per company in general.
ChronoBooks creates peace of mind for QBO users.
Note: Most data is included in ChronoBooks backups, but the app is, of course, limited by what is allowed by factors such as Intuit’s API, so be sure to review the details on what is backed up and restored.
Reduce your accounting workload so you have more time for everything else. Schedule a 15-minute call with us.
We were spotlighted as a "Great Practice" by CPA Practice Advisor: An all-online attitude, extreme organization, and an outsourced accounting service model create the perfect mix for success. Standardization has a new poster child—and her name is Laura Redmond, owner of Redmond Accounting. For those that pride themselves on being ultra organized…you may have met your match. Read the rest…
You’ve heard us preach about the benefits of paying vendors by using online bill pay solutions. Bill.com is our favorite app for this. Over 3 million users process more than $60 billion in payments annually using Bill.com. This app allowed us to stop printing checks, obtaining signatures, stuffing envelopes, affixing stamps, and taking them to the post office to mail.…
Cash in the bank is comforting. You use it to pay bills, buy inventory and expand your business. Your bank account balance tells you how much cash you have at that moment. But how much will you have in a week, a month, a quarter? That’s where cash flow comes in. Cash flow is a measurement of the money moving…
QuickBooks Online's Attachments functionality supports a paperless workflow for those of us speeding into the future with our web-based business processes. You can upload documents to the Attachments list in QBO. From there you can create a new Invoice or Expense and the document will automatically attach to this new transaction. Or you could just let the document stay there…
There’s so much information circulating at our fingertips via social media, email and push notifications. I can’t possibly read all the articles I’m interested in and still get all my work done. When I see an article or website that I want to read when I don’t have time, I click the Zap extension on my browser. Zapier adds the date,…
We at Redmond have been using Bill.com for a decade. It is an intelligent way to create and pay bills. And it is truly a cornerstone of our business. It exemplifies the modern methods of accounting that we evangelize - from security to automation to electronic payments to online access. In December, we were invited by Bill.com to the floor…
Tips & Tricks for QuickBooks Online end users. QuickBooks Online is the world’s premier cloud-based business solution for automating and organizing financial information. It’s our top pick for accounting software and we work in it every day. Here are some of our favorite tips & tricks to help you harness the power of QuickBooks Online (QBO) and “work smarter, not…
Last week we spotlighted one of our favorite apps for online bill pay to vendors - Bill.com. We showed you their new interface along with this checklist with step-by-step instructions for users approving bills. Let’s take a closer look. Our experts can automate your bill pay process. Schedule a free consultation! Schedule now The Bill.com approval process allows for multiple…
Businesses generally follow best practices for purchasing goods and services by using controls such as purchase orders, check requests, and approval for vendor bill payments. But what happens when they pay by credit card? Our experts can automate your company credit card process. Schedule a free consultation! Schedule now Some businesses have one or two company credit cards that are…
