Paper documents are vulnerable. Paper is fragile and subject to damage through fire and flooding, and physical documents are easily stolen. Digital documents stored in the cloud, on the other hand, are secure and can be backed up to multiple different locations automatically.
Paper documents also cost too much in labor — filing, searching for and re-creating when lost. Converting a paper-based filing system to an electronic document management system (DMS) can add up to some serious savings.
An online DMS allows you to control access to documents and most can provide you with an audit log so you can see who has viewed and edited the document – and even recover a previous version. The same cannot be said of paper documents.
Electronic documents can be viewed and edited from computers, tablets, and phones by multiple people at the same time. And, those people don’t have to be in the same room – or even the same part of the world.
Many businesses devote 50-70% of their office space to filing and storage of documentation. On average, nearly half of the files in filing cabinets are duplicated information, and 80% are never accessed again. Need we say more?
Does a paperless business really mean that you’ll never see another piece of paper? Probably not. I still love a Moleskine and a post-it. But it does mean that you are committed to eliminating or greatly reducing the use of paper in your company, either by digitizing paper as soon as you receive it or creating workflows that eliminate paper entirely.
RAI went paperless in 2007 and never looked back. That’s over a decade of working electronically. We’ve got lots of tips and tricks to share with you! Get started by using QuickBooks’ new receipt capture. And when you’re ready, download this complete guide for all the details on how to transition to a paperless business.
Reduce your accounting workload so you have more time for everything else. Schedule a 15-minute call with us.
We will periodically post summaries of our experiences with other small businesses in an effort to share problems and solutions and learn from each other. The Problem: A growing company with 50+ employees suddenly discovered that they were the victims of check fraud. The on-staff bookkeeper had forged the principal's signature on several checks made payable to herself. The company had many…
Unfortunately, employee fraud happens. One day we got a call from a business that had been referred to us. They were a growing company with 50+ employees. They needed a new accounting department. It was urgent, they said. Their employee bookkeeper had just quit the last day of the month. One of her duties was printing the checks for the…
5 Ways Your Accountant Can Help You Prevent Fraud Has your business been a victim of fraud? A couple of years ago, a cloud accounting client forwarded us an email that they had just received from a Police Officer in another state. That police department was investigating a check that an individual was trying to cash that was…
When employees work in a state in which their employer does not otherwise operate, the employer may then have sufficient nexus with the state to be subject to its tax code.
Check fraud is a very real threat that can cripple a small business. 70% of organizations experienced check fraud last year. We've helped victims of it strengthen their security protocols. Common check fraud techniques include photocopying valid checks to deposit multiple times, creating fraudulent checks with stolen bank account information, and soaking stolen checks in chemical washes to remove the…
Intuit's sixth annual QuickBooks Connect conference was a tangible example of delivering on their bold mission to Power Prosperity. It brought together thousands of business owners, accountants, and solution providers for three days under one roof. The main stage provided innovation from business leaders like Jennifer Hyman, founder of Rent the Runway, inspiration from actor-turned-venture-capitalist Ashton Kutcher, and automation from…
Over 5.6 million customers globally use QuickBooks Online (QBO). Keeping that data secure is a top priority for Intuit, the makers of QBO. QuickBooks Online automatically backs up your data with the same level of security used by banks and financial institutions. Whenever there are changes to your QBO data, it is saved in multiple locations on Intuit’s servers to…
You’ve heard us preach about the benefits of paying vendors by using online bill pay solutions. Bill.com is our favorite app for this. Over 3 million users process more than $60 billion in payments annually using Bill.com. This app allowed us to stop printing checks, obtaining signatures, stuffing envelopes, affixing stamps, and taking them to the post office to mail.…
This has been a year of change for so many of us. A large portion of people are now working from home. It’s interesting to me, because I’ve been providing virtual bookkeeping and accounting for years. Redmond Accounting is a cloud accounting and bookkeeping firm, so we operate remotely. We’re paperless and rarely need to meet in person. Most of…
