How To Add Notes In Accounts Payable In Bill.com
As a small business owner, it’s likely you don’t have a suite filled with financial professionals working on your business around the clock. Likely, that job falls onto your shoulders, which can take up a lot of time. Even with a background in accounting and finance, working on accounts payable and receivables can take hours each day and several days each month, so what happens when you don’t have any experience at all?
An absolute headache.
I have to ask: Are you spending endless hours and days trying to ensure that your books are balanced and your payables are in order?
Accounts Payable is a fundamental process because it contributes to the overall financial well-being of your business. As accounts receivable tracks the money coming into your business, accounts payable tracks the money leaving your business.
Did you know you can make the accounts payable process easier? You sure can!
How you may ask? By automating your bills with a platform like Bill.com! If you already have Bill.com, you are one step ahead of the game. If you haven’t used this accounting technology platform yet, you are in the right place to learn about it.
Today we are going to talk about how crucial Bill.com is to your business. We’ll also talk about how to add notes in accounts payable on Bill.com, so that you can speak with your vendors and keep in constant, trackable communication.
How Bill.com Helps You Manage Your Cash Flow
If you are dealing with piles of invoices that need to be paid and invoices that need to be sent to customers, how will you know if your business is in the green and moving in the right direction?
Let Bill.com help you simplify your AP process by automating and integrating the information with accounting platforms like QuickBooks Online!
It might take some time to upload and import all of your vendor information at first. Still, after that, you will enjoy spending up to 50% less time working on your accounts payable AND have the added benefit of having an intelligent virtual assistant look at everything for potential errors!
You can even automate your payments so that when an invoice comes in, it’s automatically set up to pay the vendor and track the entire process through Bill.com and QuickBooks.
You will be twice as efficient and twice as organized.
For more detailed information on the benefits of Bill.com, check out our blog page, which is packed with Bill.com tips.
Now, let’s talk about how to keep in contact with your vendors through the notes application in Bill.com.
How To Add Notes In Accounts Payable In Bill.com
Have you ever hand-written a note to a vendor with questions or comments and stuck it in with your paper invoice? Now, you can do that via the notes function in your invoice on Bill.com.
Keep in contact with your vendors and ensure that the message was received by having a trackable form of communication through the notes section in your invoice.
To add a note in accounts payable in Bill.com, you simply go through the following steps:
- Select “Bills” in the navigation bar
- Find and select the bill # you would like to leave the note in
- Click on the “Add notes” button on the top right above the Bill Summary section
- Write your note
- Turn on the “Visible to vendor” toggle and make sure it is green
- Save
If you are connected to your vendor via the Bill.com Network, you can also leave a general message to them instead of leaving it in a specific bill.
If a vendor replies, you will receive an email, and by clicking reply in that email, you will be directed back to the note in Bill.com.
Want To Implement Bill.Com Into Your Business? See Redmond Accounting!
As we said above, Bill.com is a revolutionary accounting technology platform that can change the way you run your accounts payable and receivable. We can help you add Bill.com as well as other automated, intelligent accounting software like Gusto and Expensify to streamline your accounting processes!
Read our latest article, “What is Expensify Used For?” to see how you can benefit from this incredible platform.
We offer setup services for multiple accounting programs (so you can do it yourself), and we provide services that let us take over some or all of your accounting processes.
Schedule a consultation with our team today to start saving time and money, while working more efficiently and effectively!
