How to Submit Expenses on Expensify
Here at Redmond Accounting, we love Expensify. We love it so much that we offer setup and support from our accounting technology experts.
Why is it great, you ask?
Because it can eliminate HOURS, even DAYS’, worth of expense reporting for your company. This advanced automated expense platform simplifies and reduces errors (who doesn’t love that?).
If you’ve just got Expensify, or even if you’re in the process of researching it for your business, here’s how easy it is to submit expenses!
Automatic Expense Tracking
If you have a company card or personal credit card, you can link it to your Expensify account and automatically import those transactions. If you travel a lot for work and have a lot of expenses, the ability to automatically track and upload expenses can be a HUGE time saver.
Expensify also integrates with QuickBooks Online, which allows you to seamlessly track and efficiently complete expense reporting at the end of the month!
One-Click, That’s It!
If you had the option to upload your meal or other work expense receipt to your phone and never have to worry about finding it again, would you do it?
If the answer is yes, good news; Expensify has a Smart Scan app so you can upload your expenses on the go!
If you answered no, then you must be the one person that doesn’t immediately crumple up their receipts and throw them in the car or the bottom of their bag, never to be found again.
Expensify makes it easy to upload and track your expenses right to your employer when traveling for work.
Using the Smart Scan app, you take a photo of your receipt, and it does ALL the rest! That’s right, one click, that’s it!
The app automatically logs the details of the receipt, categorizes expenses, and gives you an insights dashboard of your expenses and spending.
Another perk of the app? It can connect to your phone’s GPS to automatically track your mileage! So never log your miles again in an old notepad that gets lost and found a million times in your car!
Manual Entry
If you need to manually enter your expenses into Expensify, it’s just as easy!
If you’re on a desktop computer, here are the steps:
- Navigate to the Expense page
- Click on the “New Expense” dropdown menu
- Enter the information
- Upload the receipt
- Click “Save”
If you’re on the Expensify App:
- Tap the “+” in the top right corner of the app
- Tap Expense
- Tap Manually Create
- Enter your expense details
- Add your receipt
- Tap save
Create Expensify Expense Reports
Expensify gives you so many options for submitting your expenses, and the great news is that the platform also makes it easy to submit and approve reports.
- If you need to group related expenses together, like for a business trip, you can create a report manually.
- You can also use the automated system to create and submit new reports seamlessly.
How easy is that? And with Expensify, you can even create approval workflows or custom spending rules to make expense report approval a breeze.
Reports can be reviewed, approved and exported in just a few clicks without the need for time-consuming manual data entry.
Reimbursement is also quick and easy. Once you approve a report, it can be reimbursed in seconds. Employees get their ACH-reimbursed in just a few days.
Expensify takes the pain out of submitting, approving and reimbursing expense reports, so you can focus on other things.
Expense with Ease
If you are ready to save up to 83% of the time that you typically spend doing expense reporting, connect with us today! We can help get your Expensify account set up and your employees trained on the software.
Here at Redmond Accounting, we have the tools, knowledge and experience to help you save time, money, increase productivity and decrease errors in your accounting.
We also provide multiple resources right on our site that give you insight and helpful tips on how to streamline your accounting processes. Read our latest article, “How Gusto Can Make Your Payroll Easier” for more information on Payroll!
Need more than just support with your expense reporting? We’ve got you covered! Our firm is 100% online, and we have accounting experts ready to jump in and help you with all your accounting needs!
Schedule your complimentary consultation today and start doing things the RAI way!
